Valcre Online: Using Expense Comparables

This guide will teach you how to create new, edit existing, and link Expense Comparables in Valcre Online. 

• Note: The blue-shaded fields are suggested to be populated, but only the Expense Year field is required. Once data enters a shaded field – the shading will change to white. The Primary Photo from the Property record will show at the top of the page, and the location will be on a map.

Pre-Requisites 

1. Subscription Tier: Any valid Valcre subscription
2. Existing Property Record

Table of Contents

1. Adding New Expense Comparables
2. Updating Existing Expense Comparables
3. Creating a Comparable Set
4. Add an Existing Expense Comparable to a Job

Adding New Expense Comparables

This video will guide you through creating an Expense comparable. Below, you will find the step-by-step directions. 

Step 1: Locate the relevant property record to attach the Expense comp to by selecting Properties from the left side menu and enter the search properties into the search bar

 

Step 2: Select the property to add to the Expense Comparable by selecting Open.

 

Step 3: Select the Comps tab from the top menu

 

Step 4: Any comparables already added to this property will be located here. Select Add Expense to add new or additional Expense Comparables. 

Step 5: Enter the relevant Expense information

Pro tips: The NRA and Property Units will auto-populate using the information in the Property Record. Populate the Rental Income and the Other Income fields in price per square feet per year format. Populate Expense category lines within the $/SF or %EGI columns. The corresponding column will automatically calculate. You may skip to any expense category that you need to while leaving blanks. The expense categories match up with those used within the Valuation Workbook. You should be as complete as possible when entering your expenses into the various expense categories in Valcre Online; once you import the expense comparable into the Valuation Workbook, you can re-assign any expense category to be included within an expense category you are using within your appraisal.

 

Step 6(optional):  Enter Confirmation details

This section allows you to enter all contact information for the appraiser who confirmed this comparable.

Step 7 (optional):  Add Files

There are two ways to attach any relevant documents regarding the Expense.

• Option 1:  Select Add from the top menu, and then select Files and Photos. Finally, drag and drop the files/photos into the box or use Select Files to import from your computer.

 

• Option 2: Select the Files tab from the top menu and then select Add Files. Finally, drag and drop the files/photos into the box or use Select Files to import from your computer.

Pro Tip: The file/photo that is starred will be the primary photo.

 

Step 8 (optional): Related Tab

Use the Related Tab to see what other jobs your Expense Comparable is related to.

Step 9 (optional): Export As: If you want to export your Expense, select the Export option from the top menu and select your file type. 

This is now locatable in the Expense section of Valcre Online. 

 

Updating Existing Expense Comparables

Step 1: In Valcre Online, select the Expenses tab from the left-side menu and search for and open the Expense Comparable you want to update.

Step 2: Make any edits required

 

Creating a Comparable Set

This video will guide you through linking your comparables to a specific job and creating sets of comparables within that job. Below, you will find the step-by-step directions. 

 

Step 1: Select Expenses from the left-hand menu, search for an Expense Comp to include in a set, and select Open.

Step 2: Select the clipboard+ icon to add this comparable to a Job.

Step 3: Search for and select the Job to which you wish to add this comparable and choose Next.

Step 4: Select New Set. Give the set a name to help identify it later, and select the Set type. Finally, select Add to Job+Set. 

Pro Tip: After creating the set, you can add additional comps following steps 1-3. Instead of selecting New Set, select the existing set linked to the job and select Add to Job + Set.

 

Add an Existing Expense Comparable to a Job or Set

Step 1: Locate the Expense Comparable 

Select Expenses from the left side menu and use the search field to locate and open your Expense Comparable.

Step 2: Select the clipboard+ icon from the top menu

Step 3: Search for the job you wish to add the Expense Comparable to and select Next

Step 4: Select the Set (if applicable) to add the Expense Comparable to or select Add Job to add the comparable without a set. 

 

Continue Learning about Valcre Online with our next suggested guide: Creating a Survey

 

 

For additional questions about creating an expense, please contact Valcre Support using Valcre Online or Valcre Mobile.