This guide will teach you how to create new, edit existing, and link Lease Comparables and Sets in Valcre Online.
Note: The blue-shaded fields are suggested to be populated, but no field is required. Once data enters a shaded field, the shading will change to white. The Primary Photo from the Property Record will show at the top of the page, and the location will be on a map.
This video will guide you through creating a Lease transaction to use as a comparable on a job. Below, you will find the step-by-step directions.
Step 1: Locate the relevant property record to attach the lease transaction record by selecting Properties from the left side menu and entering the search properties into the search bar.
Step 2: Select the applicable property by selecting Open.
Step 3: Select the Comps tab from the top menu
Step 4: Any lease transaction records already added to this property will be located here. Select Add Lease to add a new transaction record.
Step 5: Enter the relevant lease information
Step 6(optional): Enter Secondary Space information. This is used in areas of the country that separate shell and office space rents. You can hide this section if it does not apply to you by hovering over selecting the arrow to the right of the card.
Step 7(optional): Add Comments
The LeaseComments field will appear in the Lease Datasheet, and the Valuation Workbook will be entered when the comparable is imported. This comment will then sync into the Valcre Report within the Income Approach to describe the comparable lease.
Note: Anything entered into Lease Comments (Not Lease comments Private) will be added to your Datasheet.
Step 8 (optional): Enter Confirmation details
This section allows you to enter all contact information for the appraiser who confirmed this comparable.
Step 9(optional): Add Files
There are two ways to attach any relevant documents regarding the Lease.
Option 1: Select Add from the top menu, and then select Files and Photos. Finally, drag and drop the files/photos into the box or use Select Files to import from your computer.
Option 2: Select the Files tab from the top menu and then select Add Files. Finally, drag and drop the files/photos into the box or use Select Files to import from your computer.
Pro Tip:The starred photo will be the primary image and defaults to the first photo uploaded. To change it, drag your desired photo to the front of the list.
Step 10(optional): Related Tab
Use the Related tab to see what other jobs your Lease transaction is related to.
Step 11(optional): If you want to export your lease transaction, select the Export option from the top menu and select your export type.
This is now locatable in the Leases section of Valcre Online.
Updating Existing Lease Comparables
Step 1: In Valcre Online, select the Leases tab from the left-side menu and search for and open the Lease Comparable you want to update.
Below the set, a list of AI generated comparables from your database will generate with a Similarity Score.
These comparables are suggested for inclusion into your set; saving you search time and ensuring no comparable is left behind. Adding them is entirely your choice.
Note: Comp Suggestions requires an AI add-on
Step 1: Adjust filter (if needed)
The filter's default setting includes Confirmed Comps, comps that match your Subject Property Type, and are within 0-3 miles.
Edit or add additional filter options by selecting the filter icon at the top of the Comp Suggestion list.
Once you have set your preferred filters, select Apply.
Step 2: Add suggested comps
Select the + sign to add any comp to your set
Pro tip: Accidently added a comp you didn't mean to? Select the X next to the comp to remove it from the set.
Step 3: (optional)Reorder comps in the set by dragging and dropping them into the desired order.
Step 1: Select Leases from the left-hand menu, search for a Lease Comp to include in a set, and select Open.
Step 2: Select the clipboard+ icon to add this comparable to a Job.
Step 3: Search for and select the Job to which you wish to add this comparable and choose Next.
Step 4: Select New Set.
Give the set a name to help identify it later, and select the Set type. Finally, select Add to Job+Set.
Pro Tip: After creating the set, you can add more comps by following steps 1-3. Instead of selecting New Set, choose the existing set linked to the job and click Add to Job + Set.
Add an Existing Lease Comparable to a Job or Set
Step 1: Locate the Lease Comparable
Select Leases from the left side menu and use the search field to locate and open your Lease Comparable.
Step 2: Select the clipboard+ icon from the top menu
Step 3: Search for the job you wish to add the Lease Comparable to and select Next
Step 4: Add to a set: Select the set (if applicable) to add the comparable lease and select Add to Job + Set.
Create a new set: Choose New Set to create a new set. Name the set and select Add to Job + Set.
Add to job (without a set): Select Add to Job to add the comparable without a set.
Continue Learning about Valcre Online with our next suggested guide:Creating an Expense.
Additional Questions? Valcre Support is ready to help with all your Valcre product questions! You can connect to us via phone, email, or chat!
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